Building Staff Roster

9 Tips for Creating a Staff Roster That is Good for Business

Building a staff roster can be very crucial for every business. Here are the best tips to help you build a roster, which supports your business goals.

Staff Roster

Add Individual Names Before Planning the Roster

This puts the business first, even though it is the opposite of the traditional roster method. The first thing supervisors or managers need to do is to allocate responsibilities and shifts based on hourly rates. The second thing is to build the roster around the individual requests by adding highly skilled individuals.

Sharing Schedule Options with All Employees

Sharing schedule options with the entire staff can help managers avoid a perception of favoritism. Some employees can feel more productive at certain days and at certain times if there is flexibility. By using Tracktime24 you can build your roster and manage it efficiently and effectively.

In the end, the final schedule depends on the needs of the business, but it allows the workers to decide when they should report to work.

The Skilled and Most Experienced Staff Should Fill Busy Shifts

Managers can fill busy shifts if they can get alerts informing them when a shift or a day is understaffed. This helps in preventing a gap in coverage. Usually, workers know the busiest days, but they might not volunteer to work on these days.

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Managers can guarantee coverage by ensuring the most skilled workers fill time slots.

Availability and Time-Off Requests Can Automatically Be Handled Online

Even workers with several years of experience will ask for a few days off. Wise managers will grant their workers those days, especially if the managers rely on these workers to fill schedule gaps. Handling time-off requests online is a big advantage for both employers and employees.

The company’s needs are important, but if the manager denies or forgets requests, it can negatively impact daily attendance. This is because some workers might start calling in sick or some of them might one day hand in their resignation.

When Building the Staff Roster, Show Wage Cost

You can get a warning when wage cost is about to surpass the department budget by combine wage and staff rosters. Combining wage and staff rosters helps in providing accurate forecasting and budget controls.

The Roster Week Should Begin on a Busy Day

Many managers create their roster to begin on Monday and end on Sunday, which is the standard workweek. However, for service-oriented business, the day schedule hours should begin on the busiest days. For instance, if the busiest day is Thursday, then the roster week should begin on Thursday.

Else, managers may cut hours on the slow days. If this occurs, then there won’t be enough workers to work when the business picks up.

Ensure Every Worker Gets Two Days Off

If the workers work for more than five consecutive days, then a loss of performance and burnout is expected. To service customers and meet deadlines, extra days and double shifts are necessary. However, managers need to stop relying on constant long hour shifts.

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Staff Should Be Allowed to Check their Roster

To allow workers to view their schedules, prepare the roster online. This also stops the workers from contacting their managers or HR to know their schedules. You can allow your workers to make change requests with self-service options.

Building Staff Roster

Employees Should Be Given Enough Time for Planning Obligations Outside of Work

If possible, plan your roster in advance, especially if you want your roster to be effective. This gives your workers enough time to see if they can swap schedules with their co-workers or plan around schedules. To streamline the process, automate swaps and time off.